Job Posting: Rentals Coordinator

Application Deadline: April 19, 2024

Compensation: Salary: $25.00 per hour, 15 hours per week, with a potential for more hours in the future.

The Tranzac is a not-for-profit organization that runs a multi-use performing arts facility in Toronto. We can host multiple events throughout the day, including public performances that can run concurrently in three separate spaces during evenings and weekends.

We receive a high volume of requests for event bookings. The Rentals Coordinator position is a dedicated role in facilitating the the daytime and evening rentals for our three rooms.

We invite applications from folks who are comfortable with consistent administrative tasks including, but not limited to, written and spoken communications driven by customer relations, high-volume intake, scheduling, and team communications.

Applicants are encouraged to demonstrate their awareness of and connections to various musical and artistic communities. This position will include active outreach to establish new rental relationships with the Tranzac.

The Rentals Coordinator reports to the Tranzac Executive Director and participates in weekly meetings with the administrative staff.


  • Excellent time management skills
  • Ability to monitor multiple ongoing bookings
  • Organized and detail-oriented
  • Critical/analytical thinking
  • Facilitation/hosting, making folks feel welcome, informed, and supported
  • Written and verbal communication skills (service-oriented, patient)
  • Time and project management, balancing multiple ongoing requests
  • Cultivating and sustaining organizational partnerships
  • Building artist relationships
  • Familiarity and comfort with Google Suite (drive/documents, calendars, email)
  • Safe spaces, anti-oppression, health and safety, and other training an asset


  • Some administrative hours can be conducted remotely, though there will be a mandatory day you will need to be onsite weekly from 11 am-4 pm
  • Flexibility to schedule event-related hours during weekday evenings and weekends.


  • Monitor and respond to communications/inquiries
  • Coordinating overall logistics (agreements, invoices, communications) for key rentals
  • Informing internal and external stakeholders of relevant event information
  • Assembling and coordinating event teams (staff, volunteers) as required
  • Facilitate site visits
  • Participate in regular staff meetings, and coordinate efforts with other core administrative staff including Bar Manager, Tech Director, and Residency Director.

Detailed job description here.

We welcome applications from persons with disabilities and will provide accommodations during all stages of the hiring process, upon request.

Physical Accessibility Considerations: the main floor of the Tranzac is largely accessible. However, the second floor, which includes Tranzac administrative/office space, is not physically accessible (stairwell access only). In addition, the Main Hall stage (several steps) is not physically accessible. Contact with any questions regarding accessibility.

Application process: Submit a cover letter and resume (as a single PDF document) to Include “Rentals Coordinator Application” in the subject line. We thank all applicants for their interest, though only those selected for an interview will be contacted.


  • Application Deadline: April 19, 2024
  • Interviews: April 24-26, 2024

Selection and onboarding will take place the week of Apr 29, 2024